This Data Privacy Policy (“Policy”) outlines how Space Faculty (“we”, “us”, or “our”) may collect, use, disclose, or otherwise process personal data provided to us, in compliance with the Personal Data Protection Act 2012 of Singapore (“PDPA”). This Policy applies to personal data in our possession or under our control, including personal data possessed by organizations that we have engaged to process data on our behalf.

PERSONAL DATA

For the purposes of this Policy, “You” refers to an individual who:

• Has reached out to us through any platform to inquire about the World Robot Olympiad 2025 International Final, its events, or related programs, or
• Has entered or may enter into a registration agreement with us for the World Robot Olympiad 2025 International Final.

“Personal Data” refers to information that can identify an individual, either directly from that data alone or in combination with other information we may have access to.

Depending on how you engage with us, examples of personal data we may collect (but not limited to) include:

• Your full name, contact details (email, phone number, address), and social media profiles
• Registration details such as team name, team members, and roles
• Photographs and videos taken during the World Robot Olympiad 2025 International Final
• Payment information for registration, or event-related fees
• Other demographic details like age, gender, and nationality

We collect this information to ensure your participation in the World Robot Olympiad 2025 International Final is smooth.

Other terms used in this Policy shall have the meanings given to them in the PDPA, where applicable.

COLLECTION, USE, AND DISCLOSURE OF PERSONAL DATA

We generally do not collect your personal data unless:

1. It is provided to us voluntarily by you or a third party authorized by you (your “authorized representative”);
2. You (or your authorized representative) have been informed of the purposes for which the data is being collected; and
3. You (or your authorized representative) have provided written consent for the collection and usage of your personal data for those purposes.

We may also collect and use personal data where the PDPA or other laws permit or require it, without consent.

EXAMPLES OF HOW WE MAY COLLECT AND USE YOUR PERSONAL DATA INCLUDE:

• Performing obligations related to the goods or services requested by you;
• Verifying your identity;
• Responding to queries, requests, applications, or complaints from you;
• Managing your relationship with us;
• Processing payment or credit transactions;
• Sending marketing information, including notifications about our events, promotions, and loyalty schemes;
• Complying with laws, regulations, and assisting with law enforcement or investigations by governmental or regulatory authorities;
• Sharing with third-party service providers, agents, and authorities as necessary for these purposes.

We may also collect personal data from trusted third-party sources to assist with our purposes.

DISCLOSURE OF PERSONAL DATA

We may disclose your personal data:

1. When required to fulfil obligations related to the goods or services requested by you;
2. To third-party service providers, agents, or organizations engaged to assist with these obligations.

The purposes listed above may continue even if your relationship with us has ended, for a reasonable period thereafter.

WITHDRAWING YOUR CONSENT

You have the right to withdraw consent for the collection, use, or disclosure of your personal data at any time by providing written notice or emailing us at support@wro2025.org
Upon receipt of your request, we may need reasonable time to process it and inform you of any consequences, including legal implications. Generally, we will process requests within ten (10) business days.

Please note that withdrawing consent may affect our ability to provide goods or services to you, and we will notify you if this is the case. If you later decide to reinstate consent, you may inform us accordingly.

ACCESS TO AND CORRECTION OF PERSONAL DATA

You may request access to a copy of the personal data we hold about you or request corrections to your data by emailing us at support@wro2025.org
Please note that a reasonable fee may be charged for access requests. We will inform you of this fee prior to processing your request.

We will respond to access or correction requests as soon as reasonably possible. If we are unable to respond within thirty (30) days, we will inform you of the delay.

PROTECTION OF PERSONAL DATA

We have implemented administrative, physical, and technical measures to safeguard your personal data against unauthorized access, use, disclosure, or other risks. However, no transmission over the internet or electronic storage method can be completely secure, and while we strive to protect your information, we cannot guarantee complete security.

ACCURACY OF PERSONAL DATA

We rely on personal data provided by you or your authorized representative. To ensure accuracy, please notify us of any changes to your personal data by contacting our Data Protection Officer.

RETENTION OF PERSONAL DATA

We retain your personal data only for as long as it is necessary to fulfill the purposes for which it was collected, or as required or permitted by applicable laws.

COOKIES

Our website uses cookies to improve your experience and help us enhance our site. Cookies are small files stored on your device when you visit our site. We use persistent and session cookies to store information and track your browsing behavior.

You can block cookies by adjusting your browser settings, but this may limit your ability to access certain parts of the website.

We may also use third-party services that utilize cookies, web logs, and beacons for analytics and marketing purposes. These services may personalize marketing materials based on the data collected.